Payroll for UK small businesses
Payroll done. Every pay run.
Payslips, HMRC filings and pension submissions, handled for you for a fixed monthly fee. Send us the hours on WhatsApp and we do the rest.
This month's pay run
Done before payday- Hours received
- Payroll calculated
- RTI sent to HMRC
- Payslips and summary delivered
What would payroll cost me?
MonthlyPayslips, HMRC filings and reminders included
Get my quote on WhatsAppPayroll is an add-on to our accountancy packages. Nothing is sent until you press send in WhatsApp.
Illustrative. Figures and statuses are examples.
- RTI submitted to HMRC every pay run
- A payslip for every employee, every time
- A summary of what to pay staff and HMRC
- Email reminder before every pay cycle
What you get
You run the business. We do the paperwork.
Each pay cycle you get a reminder, send us hours or changes, and we return payslips, the HMRC filing and a one-page summary of who to pay and how much.
Example payslip
| Gross pay | £2,450.00 |
| Income tax | -£280.50 |
| National Insurance | -£112.20 |
| Pension (employee) | -£96.50 |
| Net pay | £1,960.80 |
Example figures, not a real payslip.
Payslips your team can actually read
Issued every pay run, with tax, NI and pension shown line by line.
RTI filed before payday
Full Payment Submissions go to HMRC on or before the day you pay, so late-filing penalties stay off your account.
How payroll worksPension submissions included
Auto-enrolment assessments and contribution files sent to your pension provider each cycle.
Auto-enrolment guideStarters, leavers, P45s and P60s
New starter forms, P45s on leaving and P60s by 31 May, all produced as part of the service.
Common questionsServices
Everything a small business needs to stay on the right side of HMRC
£12 /month, first 2 directors
Payroll
Director's payroll from £12 and employee payroll from £24 a month, as an add-on to your accountancy package.
Payroll detailsBookkeeping
Transactions recorded and reconciled each month, so your numbers are ready when you need them.
BookkeepingVAT returns
Quarterly returns prepared and submitted under Making Tax Digital, with the amount due explained in plain words.
VAT returnsAccounts and tax returns
Year-end accounts, Corporation Tax and Self Assessment filed on time.
Accounts and taxHow a pay run works
Five steps, every pay cycle
You only do step two. We do the rest and tell you exactly what to pay.
Reminder
Before each pay cycle we email you a reminder to send hours, new starters or leavers.
You send the changes
Reply on WhatsApp or email with hours, overtime, sick days or holiday. No changes? Just say so.
We run payroll
Tax, National Insurance, student loans and pension contributions calculated for each person.
HMRC and pensions filed
The Full Payment Submission goes to HMRC and the contribution file to your pension provider.
Payslips and summary
You get payslips for everyone plus one summary: what to pay staff, and what to pay HMRC by the 22nd.
Send the changes in a message. Get payslips back.
Hours, a new starter, a leaver. Message us the way you would message a colleague, and we reply once payroll is done, with the payslips and a one-page summary.
Hi, we have a new starter on Monday, 20 hours a week.
Thanks. Send us her starter checklist and we will add her to this pay run.
Done, sent.
Payroll is done. Payslips and your summary are attached.Summary.pdf
Example conversation
Pricing
Fixed monthly fees. No surprises on the invoice.
Payroll is a premium add-on to our accountancy packages. Package prices depend on your turnover and are quoted on WhatsApp.
Director's payroll
For owner-managed companies
£12/month
Covers the first 2 directors
- Monthly payslips for each director
- RTI submissions to HMRC
- Salary set at the level that suits your tax position
- P60s at year end
More than 2 directors? We quote per extra director.
Employee payroll
For teams with staff
£24/month
Covers the first 4 employees
- Payslips every pay run, weekly or monthly
- RTI and pension submissions
- Starters, leavers, P45s and P60s
- Summary of what to pay staff and HMRC
More than 4 employees? We quote per extra employee.
Accountancy package
The base every add-on sits on
Quoted
Priced on turnover and what you need
- Bookkeeping
- VAT returns
- Year-end accounts and tax returns
- Questions answered on WhatsApp
Tell us your turnover and we reply with a fixed price.
Dates we watch for you
The numbers that get small businesses fined
Figures for the 2026/27 tax year. Each card links to the gov.uk page it comes from.
FAQ
Questions owners ask before they switch
Short answers, with the gov.uk source where a number is involved.
All questionsWhat is RTI and what do I send to HMRC each time I pay staff?
RTI (Real Time Information) means you report pay and deductions to HMRC every time you pay someone. You do it by sending a Full Payment Submission (FPS) on or before each payday, even if you pay HMRC quarterly rather than monthly. If you pay nobody in a tax month, you send an Employer Payment Summary (EPS) instead.
Source: gov.ukWhat is an Employer Payment Summary (EPS) and when do I need one?
An EPS is the second report that sits alongside your FPS. You use it to claim reductions from what you owe, such as statutory payments and Employment Allowance, and you send it by the 19th of the following tax month. You also send one instead of an FPS if you paid no employees in a tax month.
Source: gov.ukWhat is the penalty for filing payroll late?
HMRC charges a penalty for each month a report is late, based on your headcount: £100 for 1 to 9 employees, £200 for 10 to 49, £300 for 50 to 249 and £400 for 250 or more. There is no penalty for your first late report in a tax year (annual schemes are an exception), or if every payment in a late FPS is within 3 days of payday. A new employer who sends a first FPS within 30 days of paying someone is also not charged.
Source: gov.ukWhat payslips, P60s and P45s do I have to give my employees?
You must give your employees a payslip on or before payday, on paper or electronically. It shows pay before deductions, deductions such as tax and National Insurance, pay after deductions, and hours worked if pay varies with time worked. You give a P60 by 31 May to everyone working for you on 5 April, and a P45 when an employee leaves.
Source: gov.ukWhat are the PAYE payment dates, the 19th and the 22nd?
Pay what you owe HMRC by the 22nd of the month, or by the 19th if you pay by post. The amount is the tax and National Insurance on your FPS for the previous tax month, less any reductions you claimed on an EPS sent before the 19th. If you usually pay less than £1,500 a month, you may be able to pay quarterly, and the HMRC payment helpline for employers can tell you how to arrange it.
Source: gov.ukGuides
Payroll explained in plain English
Director pay
Paying yourself as a company director: salary, payroll and National Insurance
Paying yourself as a director in 2026/27: why you run payroll, National Insurance thresholds, annual earnings periods and Employment Allowance.
Read the guideFirst employee
Hiring your first employee: how to register as an employer and run your first payroll
Register as an employer before payday, check right to work, pay National Minimum Wage, arrange pensions and insurance, and send your first FPS to HMRC.
Read the guidePayroll calendar
PAYE deadlines for small employers: the payroll calendar for 2026/27
Key PAYE dates for 2026/27: tax months, paying HMRC by the 22nd, quarterly payments, the final FPS, P60s by 31 May and benefits reporting by 6 July.
Read the guideReady when you are.
Message us on WhatsApp with how many people you pay and how often. You get a fixed price back, not a sales call.